Hotel Secrets - How To Save On Sleeping Rooms

While not generally advertised to the public, hotels have two ways of selling sleeping rooms. The normal way, to which you are most likely accustomed, is to sell them individually through the reservations department. Hotels also sell blocks of sleeping rooms. These are marketed to companies, tradeshows and any event anticipating the use of 5 or more sleeping rooms.

Often sold through a Group Sales Manager, sleeping room blocks have several advantages. They allow all your guests to be housed in the same or neighboring sections of the hotel. Also, the hotel rooms are often available at substantially reduced rates. Finally, they offer an easier reservation method. Guests simply call into the hotel, say that they are with ‘the Jones wedding’ and they will automatically receive the lower rate.

Reserving a sleeping room block may offer additional benefits as well. If your group reserves a certain number of rooms, the hotel may throw in a complimentary room or suite for the bridal couple. When negotiating the terms of the sleeping room block be sure to ask what other amenities may be available. Group Sales Managers are often empowered to bargain. This can translate into any number of benefits, from discounted spa services to a free wedding cake. The larger the number of rooms reserved, the greater your bargaining power.

The Sales Manager will take into consideration the time of year you are reserving the rooms for and the likelihood of being able to sell those rooms to another large event. Therefore, scheduling your wedding for a weekend when little else is going on in town will give the Sales Manager greater flexibility in lowering your room rate.


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